Three Murdock's crew members standing at the back of the box truck

Education, Civic & Community

School District Office Moving in the Sacramento Valley

Records moved in file order, business services moved between payroll runs, and the board room set from your seating chart before the meeting notice goes out.

(530) 354-8089

Licensed & InsuredUSDOT 3421940 · MC 1416634
Locally OperatedChico + Yuba City
Sacramento ValleyChico · Yuba City · Sacramento

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Planning a School District Administration Office Move

A district office never gets a summer break. Classrooms empty in June, but the business office is closing the fiscal year, human resources is hiring for fall, and payroll still runs on its normal cycle. So a central-office move is usually planned around three dates: a payroll run, the fiscal-year close and the next board meeting.

The board meeting is the hardest one to shift. It is a public meeting announced ahead of time with its location, so the new board room has to be set and working before the agenda goes out, not the afternoon of the meeting. We treat the board room as its own job, with the dais or table sections, trustee chairs, public seating and lectern set from the district's seating chart.

Records are the other half. Personnel files, payroll records and any student records kept at the district level stay under the records staff's control. They decide what is boxed and what travels in locked cabinets, and our crew moves each unit to its position in the new file room without opening it.

Who usually signs off: District facilities director or administrative services lead, with the superintendent's office confirming board-room priorities
Timing that works: Between payroll runs and around the July fiscal-year close, finished before the first board meeting at the new address is noticed.

What typically moves

Board-room table sections, trustee chairs and public seatingSet from the district's seating chart and finished before the meeting notice goes out with the new address.
Freestanding dais and board lecternTaken apart in labeled pieces with the hardware bagged by section.
Human resources lateral file cabinetsMoved locked with drawers strapped; the keys stay with HR staff.
Records-room archive shelving and boxed filesShelving rebuilt by section; boxes numbered by cabinet and drawer so they go back in order.
Business services and payroll workstationsMoved just after a payroll run, never in the days before one.
Superintendent's office furniture and conference tableMoved last, once the departments that report to it are working.
Workstation computers, monitors and printersDisconnected at the old desk and hooked up at the matching one; network, phones and the financial system stay with district technology staff.

Access and scheduling

District offices turn up in every kind of building: a former school converted to offices, a stand-alone district building beside a campus, or leased floors in a commercial office property. Leased floors bring elevator reservations, dock hours and a property manager who will want our insurance certificate on file. We walk both buildings with the facilities director and the records lead and measure the path from the file room to the loading door, since that route carries most of the weight.

Departments move in the order the district sets. A common plan moves the records room and storage first, then business services and human resources over a weekend on request, and the superintendent's office and board room last, once everything else is working. District maintenance and operations crews often handle some small moves themselves; we plan around what they take on so no cabinet gets moved twice.

Protection and handling

Lateral and vertical files move full or empty depending on their weight and condition, a call we make with the records lead on the walkthrough. Cabinets that move full stay locked, with drawers strapped and keys held by records staff. Boxed files are numbered by cabinet and drawer so the file room goes back together in order, and archive shelving comes down and goes back up by section.

The board room gets the most padding: table sections, trustee chairs and the lectern are wrapped separately, and a freestanding dais travels in labeled pieces. Microphones, displays, streaming cameras and recording gear belong to the district's technology staff or its audio-visual contractor. Workstation desktops and monitors are cartoned and set out at the matching desk.

Who does what

Some of this job belongs to other trades. The written plan names each one.

Board-room microphones, displays, streaming and recording equipment: The district's technology staff or audio-visual contractor removes, reinstalls and tests it before the first meeting.
Personnel, payroll and student records: District records staff decide what is boxed, what travels in locked cabinets and who holds the keys.
Purchase order and scope approval: The business office; we supply the written scope and insurance documents it asks for.

Not part of our work

Opening, sorting or purging records; retention decisions stay with the district.
Moves between school campuses that district maintenance and operations crews are handling.

Around Chico, Yuba City and Sacramento

District offices in Chico, Yuba City, Marysville, Oroville and the Sacramento area range from converted school buildings to leased suites in business parks, including the Natomas and Roseville office parks. Some smaller districts around Colusa, Willows and Orland run the district office from a building on a school campus, where summer construction shares the same gate.

The crew that shows up

Two Murdock’s box trucks staged outside a single-story building in the Sacramento Valley

Murdock’s crew carrying a pad-wrapped piece through a tiled entryway

Murdock’s crew rebuilding cubicle panels in an office, one mover on a step ladder

School District Administration Office Moving FAQs

Another question? Call (530) 354-8089.

We want our first board meeting at the new office. When should the board room be ready?

Before the agenda goes out with the new location, so staff can test the microphones, displays and streaming well ahead of the meeting. We treat the board room as its own job and set it from your seating chart, even if other departments are still moving. Give us the meeting date and the posting date, and we plan backward from the earlier one.

Payroll runs on a fixed schedule. Can business services move without disrupting it?

Yes, if the move lands just after a payroll run rather than in the days before one. We move business services and payroll over a weekend on request, set their workstations at matching desks, and leave the financial system to your technology staff to test before the next cycle starts.

Should our district's file cabinets move full or empty?

It depends on the cabinet. Newer lateral files often move full with drawers strapped and locked, which keeps the files in order. Older or overloaded cabinets are safer emptied, with the contents boxed and numbered by drawer. We check each one with your records lead during the walkthrough and mark the decision on the inventory.

Our maintenance crew wants to move some of the smaller offices. Can we split the work?

Yes. We list which rooms your crew takes and which are ours, and share one labeling system so everything lands in the right place. Usually the district crew handles light rooms and storage between campuses, and we take the records room, the board room and anything that needs an elevator booking or a truck.

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Plan your business move

Tell us both addresses, the building rules you know about, and the dates you cannot move. We will send back a written plan and estimate.

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