Files and Records Moving in the Sacramento Valley

A file room weighs more than its size suggests, so the route matters more than the truck. We check stairs, thresholds, elevator capacity and whether the building lets loaded cabinets ride the freight elevator; some buildings limit loads per trip or want the cab padded and booked. Towers in downtown Sacramento and Roseville often book freight elevators by the hour, and many want our certificate of insurance in hand before confirming a booking; we send it on request.

Staff need files until the last day, so packing follows your access list. Closed and archived runs are packed first, sometimes days ahead. Active files go last, and the most-used runs can load last so they come off first at the new office. If the file room has to work through business hours, the active runs can go after hours or on a Saturday, on request.

In a records move the risk is lost order, not breakage. Each carton gets a code for the run it came from and its place in that run, and cartons stay in sequence on the dolly, the truck and the new shelf. Nothing on the outside names a client or a case; the code points to your map.

Cabinets that travel full have their drawers locked or taped and ride upright on padded dollies. Emptied cabinets carry the same code as their cartons, so the two meet again in the new room. The crew does not open folders or decide where a stray file belongs; anything out of order goes to your records lead. Cartons your staff seal travel exactly as given to us and go back into the hands of whoever sealed them.