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Retail, Restaurant & Hospitality

Conference Center Moving in the Sacramento Valley

Banquet rounds, chair trucks, classroom tables and staging moved between bookings, with airwalls and installed AV left to their installers.

(530) 354-8089
Conference Center moving in the Sacramento Valley: Murdock's crew at work
  • Licensed & InsuredUSDOT 3421940 · MC 1416634
  • Locally OperatedChico + Yuba City
  • Sacramento ValleyChico · Yuba City · Sacramento

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Planning a Conference Center Move

A conference center sells its dates months out, so any move happens in the holes in the sales calendar. The reasons vary: a venue relocating, a hotel or college conference wing being refurbished, or an old banquet chair inventory going out while the new one comes in. In each case the job is a large, repetitive inventory that has to be counted, kept in sets and ready for the next banquet event order.

Our crew handles the loose inventory: banquet rounds and their table caddies, classroom and serpentine tables, stacked banquet chairs on chair trucks, staging and riser sections, dance-floor panels, lecterns, registration counters and the carts that hold linens and skirting. We count at loading and again at delivery against your inventory sheet, because a conference center that is short a dozen chairs finds out in front of a client.

The operable airwalls that divide the ballroom, and the projectors, screens and ceiling speakers, are not ours. Their installers and the AV provider take them down, move them if needed and set them up again.

Who usually signs off
Venue director or facilities lead, with the events team approving the first room setups
Timing that works
In the dark days the sales calendar leaves open, often a Sunday night to Tuesday gap; refurbishments land in the slow weeks the sales team has already blocked.

What typically moves

  • Banquet rounds and table caddiesRounds ride on edge in their caddies; any table without a caddy is padded and stood upright against the truck wall.
  • Classroom, serpentine and cocktail tablesFolded, counted by type and strapped in stacks so legs do not work loose.
  • Stacked banquet chairs on chair trucksMoved in their original stacks with a count on each truck, so inventory checks at both ends take minutes.
  • Staging decks, riser sections and stair unitsLegs and skirting bagged with the deck they belong to; the stage supplier builds and inspects any platform for use.
  • Portable dance-floor panels and edge trimPanels on their carts in assembly order, with the edge and corner pieces boxed separately.
  • Registration counters, lecterns and easelsWrapped and loaded last, so the prefunction area can be set first at the new space.
  • Linen carts, skirting clips and table-number standsSmall parts that go missing on move day, so they travel boxed and taped to the cart they came off.

Access and scheduling

We start from the banquet event orders, not the floor plan. Tell us which booking closes out the old space, which one opens the new space, and what that first event needs. The move is built backwards from it: that room set goes on the truck last so it comes off first.

Conference centers usually have a proper dock and a freight elevator, but they are shared with catering, linen and AV deliveries. Downtown Sacramento buildings near the Capitol Mall book the dock by the hour and may want a certificate of insurance before a date is held. Suburban venues in Roseville, Rocklin and Chico often have longer cart runs from the dock to the ballroom. A Sunday-night load after the last group leaves is common, and we can work it on request.

Protection and handling

Banquet furniture is built for daily setups, but it is not built for trucks. Chair frames scratch each other when stacks shift, so each chair truck is strapped and wrapped as a single unit. Round tops chip at the edge; caddies are loaded with the tops facing the same way and padded between. Staging decks and dance-floor panels are heavy and flat, and they travel on their carts, never loose.

At the new venue, we can set the first event's rooms to the diagram if your events team wants, or simply deliver each inventory group to its storage room by type. Either way we finish with a count against your sheet and a list of anything damaged or short, signed by your events manager before we leave.

Who does what

Some of this job belongs to other trades. The written plan names each one.

Operable airwalls, their tracks and seals
The partition manufacturer or its installer takes down, moves, rehangs and adjusts the panels. Our crew does not touch the ceiling track.
Projectors, screens, ceiling speakers and control racks
Your AV company takes the system down and puts it back up, tested, including anything hung from ceiling rigging points.
Staging built for use and any temporary structure
Your staging supplier assembles and signs off platforms, ramps and rails before an audience uses them.

Not part of our work

  • Airwall removal, installation or adjustment.
  • Installed AV, lighting or anything hung overhead.
  • Assembling staging for event use or certifying it safe.

Around Chico, Yuba City and Sacramento

Meeting space in the region ranges from downtown Sacramento's convention and hotel district near the Capitol Mall to hotel conference wings around the Roseville Galleria area, university and college event spaces in Chico and at Yuba College, and banquet halls along Hwy 99 in Yuba City and Marysville.

The crew that shows up

Murdock’s crew carrying a pad-wrapped piece through a tiled entrywayMurdock’s crew rebuilding cubicle panels in an office, one mover on a step ladderMurdock’s movers working the loading ramp of an open box truck

Conference Center Moving FAQs

Another question? Call (530) 354-8089.

Can you count our banquet chairs at both ends?

Yes, and we recommend it. Chairs move on their chair trucks in the original stacks, with a count written on each truck at loading. At delivery we check each truck against your inventory sheet, and your events manager signs the count. A shortage shows up the same day, not at the next event setup.

We are replacing our whole banquet chair inventory. Can you swap old for new in one visit?

Usually. We take the outgoing stacks to the dock for the buyer or hauler, then receive the new chairs from the manufacturer's truck, break down the shipping cartons and stack them on your chair trucks. Plan it for a gap of at least two dark days, since new chairs often arrive palletized and take time to unpack.

Who moves the airwalls if we relocate?

The partition manufacturer or its authorized installer. Airwalls hang from a ceiling track and have to be rehung and adjusted to seal, which is not moving-crew work. We clear the ballroom so their crew has room to take the panels down, and we can carry panel carts once they are packed, if the installer wants us to.

Our first event at the new venue is a full ballroom banquet. What do you need from us?

The room diagram and the banquet event order. We load that room's rounds, chairs, staging and registration counters onto the truck last, unload them first, and set them to the diagram if you want. The rest of the inventory goes to storage rooms by type, and the airwalls and AV must be in before that room can be set.

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Plan your business move

Tell us both addresses, the building rules you know about, and the dates you cannot move. We will send back a written plan and estimate.

Call (530) 354-8089

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