Property, Institutional & Government

Property Management Office Moving in the Sacramento Valley

Your own office moved without losing the key room, the files for each property or the maintenance line residents call.

(530) 354-8089

Licensed & InsuredUSDOT 3421940 · MC 1416634
Locally OperatedChico + Yuba City
Sacramento ValleyChico · Yuba City · Sacramento

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Planning a Property Management Office Move

A property management office moves while its buildings keep needing it. Residents still call about leaks, owners still expect monthly statements, and vendors still need keys to get into units. So the move has to protect three things: the key room, the files for each property and the phones.

Keys come first. Your staff empties the key cabinets and carries the keys and fobs under the firm's own sign-out procedure, and the crew moves the empty cabinets. Files come second. A firm managing buildings in several cities usually files by property, and those groups must arrive in the order they left, with trust-account and owner records under the broker's control. Phones come third, and your IT contact usually routes the maintenance number to someone's mobile for the day.

The rest is an ordinary office: desks, a front counter where residents drop off rent, a room for owner meetings and a supply closet. For the general approach, see office moving.

Who usually signs off: Managing broker, operations director or regional property manager approving the office move and records plan
Timing that works: Mid-month, clear of rent collection in the first week and owner statements at month end, with a Friday-evening or Saturday start on request.

What typically moves

Key cabinets and key lockboxes, emptySet where the key-room plan shows once your maintenance tech has taken any mounted cabinet off the wall.
Property files grouped by buildingBoxed by your staff in portfolio order and labeled with a building code rather than the owner's name.
Trust-account and owner-statement recordsLocked and moved as whole cabinets under the broker's control.
Rent drop box and front counterStaff empties the drop box before it leaves the wall; the counter moves in padded sections.
Maintenance coordinator desk and dispatch boardLast out and first in, because it is the desk that takes emergency calls.
Owner-meeting conference table and chairsTop and base wrapped separately and set in the new conference room.
Desk computers, monitors and scannersReconnected at each labeled desk; your IT contact handles phones, software and call forwarding.

Access and scheduling

The first week of the month is rent week and the last is statement week, so a management office rarely wants to move in either. We plan for mid-month and, if closing on a weekday is out of the question, a Friday evening or Saturday on request.

Management firms often lease space in small office buildings along Business 80, in Natomas, near the Roseville Galleria or in downtown Chico. Loading at those is usually simple, a lot out front and one elevator at most, but the building's own manager may still ask for proof of coverage, and we send a certificate ahead of the date. If your firm manages the building it is moving into, you already know the dock rules better than we do, and we plan to them.

Protection and handling

File boxes carry a property code your staff chooses, never an owner's name or address, so nothing on the outside of a carton says whose records it holds. The code list stays in the office. Each property's cartons travel together and are set beside the cabinet they belong in, so a manager can find a building's folder the first morning.

Key cabinets travel empty. If they were mounted, your maintenance tech unmounts them and rehangs them at the new office. The crew pads cabinet faces, secures drawers and protects floors and door frames at both ends. The dispatch desk and its computer come out last and go in first, and your IT contact confirms the phones and maintenance software work before staff leave.

Who does what

Some of this job belongs to other trades. The written plan names each one.

Keys, fobs, gate remotes and alarm codes: Your staff moves them under the firm's sign-out procedure. The crew never holds keys to managed properties.
Trust-account records and the broker's files: Your staff packs and seals them under the broker's control, and we move the sealed cabinets.
Phones, call forwarding and management software: Your IT contact or software provider handles them.

Not part of our work

Taking custody of any key, fob or access code.
Reading, sorting or purging resident or owner files.
Taking down or remounting wall-mounted key cabinets.

Around Chico, Yuba City and Sacramento

Management firms here follow their portfolios. A Chico firm may cover student rentals near Chico State and homes out toward Durham and Oroville. A Yuba City firm manages across Yuba-Sutter, and Sacramento and Roseville firms stretch along I-80, I-5 and Hwy 99. When two offices consolidate into one, each portfolio needs its own destination shelves.

The crew that shows up

Murdock’s crew carrying a pad-wrapped piece through a tiled entryway

Murdock’s crew rebuilding cubicle panels in an office, one mover on a step ladder

Murdock’s movers working the loading ramp of an open box truck

Property Management Office Moving FAQs

Another question? Call (530) 354-8089.

Can our maintenance line stay live while the office is in boxes?

Yes, if your IT contact forwards it to the on-call coordinator's cell phone before that desk is unplugged. The dispatch desk is the last thing loaded and the first thing working again at the new address. Keep current work orders and the vendor key log with the on-call person, not in a box on the truck.

Should a property management firm move in the first week of the month?

Most avoid it. Rent comes in, late notices go out and residents stop by the counter. The end of the month is statement time. Mid-month tends to be quietest, and a Friday evening or Saturday move on request keeps the office closed for the shortest stretch.

We are merging two management offices. How do the portfolios stay separate?

Give each portfolio its own color or code before packing, and mark on the new floor plan which shelves and cabinets each gets. We keep the groups apart on the truck and place them by that plan. Your staff can combine or refile later, on their own schedule, without first digging through mixed boxes.

Do you need a list of what is in each file box?

No, and it is better if nothing like that is on the outside. A property code and a destination cabinet number are enough for the crew. Your office keeps the list that links codes to buildings, so a box set down in a hallway tells nobody whose records are inside.

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Plan your business move

Tell us both addresses, the building rules you know about, and the dates you cannot move. We will send back a written plan and estimate.

Call (530) 354-8089

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